Subcontractors report progress from a phone, upload protocols and certificates, flag clashes and submit interim invoices against approved quantities. You stop chasing emails and phone calls.
The site manager calls the foreman, the foreman says "we finish tomorrow". The schedule depends on who remembers the call how.
The subcontractor invoices the stage as nearly done, the site manager sees half. Two weeks of negotiation, and accounting does not know what to post.
Test protocols, certificates, statements that sub-subcontractors have been paid. Gathered the week before handover, one email per company.
The portal shows the subcontractor their scope and shows you the state of every crew. We set the scope around what blocks handovers and settlements most today.
Three years ago features like these needed a data science team. Today language models read emails, documents and photos, and we build them into the system we make for you. Below is what makes sense in this solution. A person approves, AI prepares.
AI looks at the photos in a progress report and compares them with the declared percentage and with earlier reports. A mismatch reaches the site manager as a question, not a decision.
Example report "3rd floor plastering, nearly done" with a photo showing two unplastered walls → flag "for site manager confirmation" with a comparison to yesterday's photo
The PDF of an interim invoice becomes data: items, amounts, period. The system sets it against the approved quantities and the contract and highlights the differences.
Example invoice for 184,000 PLN → approved quantities worth 162,000 PLN, retention not deducted, two flags before posting
An assistant in the portal answers questions about start dates, work fronts, the current revision and invoice status from system data.
Example "when do we start on the 4th floor and is there a new services revision?" → "work front ready from Thursday, E-04 revision B current since 12 March"
AI reads uploaded certificates and protocols, recognizes what they cover and ticks off the required list. Missing ones trigger a reminder to the subcontractor.
Example 14 files from the plumbing contractor → 11 recognized and filed, pressure test protocol and valve declarations missing, reminder sent
Contracts and scopes from the project system or Excel, invoices to the ERP and KSeF, company register entries and the VAT whitelist checked automatically. Subcontractors log in from a phone with nothing to install.
The first version answers the question you ask every day: where is each crew. Invoices, documents and ratings follow once subcontractors are already reporting.
You have the diagnosis, we build the solution. Web applications, B2B portals and automations for companies without a large IT department. Today a system can read emails and documents, suggest decisions and answer customers on its own, so we build that in from the first version, not as an add-on a year later.
We agree scope, price and dates upfront, show progress every week, and the code and data stay yours.
You describe how you learn about crew progress today and how you settle interim invoices, we tell you what to show in the portal and how long it takes.
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