Purchase orders, confirmations, delivery notices, invoices and claims in a portal under your brand. The history of every line in one place instead of the buyer's inbox.
The supplier replied "ok, shipping next week" under an order from a month ago. The buyer searches a thread with forty replies.
The delivery date changed on the supplier's side two weeks ago. Nobody wrote. The rep promised the customer the goods for Friday.
Photos in one email, the damage report in another, the credit note in a third. Who agreed what and when is known only to the person who ran the thread, if they still work here.
The portal shows suppliers what your ERP and your buyer already know, and collects from them what arrives by email today. We set the scope around your largest suppliers.
Three years ago features like these needed a data science team. Today language models read emails, documents and photos, and we build them into the system we make for you. Below is what makes sense in this solution. A person approves, AI prepares.
A supplier who will not log into the portal keeps writing emails. AI reads the reply and enters the date or quantity change against the order, and the buyer approves.
Example email "lines 3 and 7 not until 14 Oct, the rest on time" → two lines with a new date for the buyer to accept
A PDF invoice or a scanned delivery specification becomes lines compared with the order and the receipt. The accountant sees the differences instead of re-keying.
Example a 32-line invoice → 30 matching, 2 with a price higher than on the order, highlighted
The model knows each supplier's punctuality. When an order nears its date with no delivery notice and the supplier is usually late, the buyer gets a warning.
Example an order due Monday with no notice by Thursday, supplier late on 6 of the last 10 → an alert with a suggested follow-up and the list of customers waiting for the goods
From the warehouse photos and damage report, AI assembles a claim with lines and amount. The buyer reads, edits, sends.
Example 3 photos of damaged cartons and a damage report → a ready claim to the supplier with batch number and a request for a credit note
Purchase orders are created in the ERP and return there confirmed. The portal is a window for the supplier, not a second purchasing system.
The first version collects confirmations and dates, because that is where most gets lost. Invoices and claims follow once the first suppliers are logging in.
You have the diagnosis, we build the solution. Web applications, B2B portals and automations for companies without a large IT department. Today a system can read emails and documents, suggest decisions and answer customers on its own, so we build that in from the first version, not as an add-on a year later.
We agree scope, price and dates upfront, show progress every week, and the code and data stay yours.
You tell us how you confirm orders today and where dates get lost, we tell you what to show suppliers in the portal and how long it takes.
Write to us