You assemble the scope from ready-made stages, hours and rates come from your studio's price list and closed projects, the PDF goes out for acceptance by link. We start from ArchiFlow and add what your studio does differently.
An inquiry for a 180 m² house sits in the inbox for three days, because one person can price it. Hours come from memory, the price from the last similar offer, and the PDF gets assembled in Word after hours.
The client asks for a variant without detailed design, then for site supervision included. Every change is a new file, and at contract signing nobody is sure which version was the last one.
The concept was quoted at 60 hours and took 110, but that only surfaced at invoicing. The next proposal is built on the same assumptions anyway.
We start from ArchiFlow, which already has stage sets, studio data, a client portal and e-signatures. We add the price list, hour calculation, versions and your studio's proposal layout.
Three years ago features like these needed a data science team. Today language models read emails, documents and photos, and we build them into the system we make for you. Below is what makes sense in this solution. A person approves, AI prepares.
AI reads the client's email and attachments (zoning extract, site map, sketch), pulls out the building type, floor area, plot and expected stages. The architect gets a draft scope to correct.
Example email "single-storey house, about 150 m², plot near Warsaw, permit by spring" → a draft proposal: concept + permit design + detailed design, with a note that zoning information is missing
The model compares the new inquiry with the studio's closed projects and proposes hours per stage with a range. The partner changes what they know better.
Example commercial building 900 m², permit + detailed design → 320–380 hours, based on four similar projects
A price below the cost of the hours, a stage with no price, no clause on scope changes. The warning shows before sending, the decision stays with you.
Example detailed design quoted at 40 hours against an average of 95 in similar projects → a flag on the version before it goes out
For "why is supervision priced separately" or "what does permit design include", the system drafts an answer from the proposal text and the studio's notes. The architect reads, edits and sends.
Example question "is the services design included in the price?" → a draft reply referring to point 3 of the proposal, with a proposed surcharge for engineering disciplines
ArchiFlow is the base: an accepted proposal creates a project with stages and a folder. The stage invoice is issued by your invoicing software.
ArchiFlow works from day one. The price list, versions and your PDF layout come in stages, and you keep handling inquiries throughout.
You have the diagnosis, we build the solution. Web applications, B2B portals and automations for companies without a large IT department. Today a system can read emails and documents, suggest decisions and answer customers on its own, so we build that in from the first version, not as an add-on a year later.
We agree scope, price and dates upfront, show progress every week, and the code and data stay yours.
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Send us your last two proposals and tell us how they came together. We will say what ArchiFlow gives you right away, what needs building and how long it takes.
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