Works acceptance protocol (protokół odbioru robót)
A works acceptance protocol is the document in which the client confirms that the contractor completed a scope, listing the defects found and the deadlines to fix them. Acceptance releases payment, starts the warranty and statutory defect liability periods, and sets the date for releasing retention.
Sites run several kinds of acceptance: works about to be covered up (reinforcement before concreting, waterproofing before backfill), partial acceptance of stages, final acceptance, and acceptance after the defect liability period. Each has a different addressee and a different effect, and skipping the covered-works acceptance usually ends with opening the structure up at your own cost.
What counts in the protocol is the scope and measurement, the date, the defects with photos, the repair deadlines, the signatures, and whether acceptance is unconditional or with reservations. A line saying "accepted with no remarks", written to keep the peace, closes the road to the claim that shows up two months later.
The protocol with the subcontractor and the one with the client have to close on each other. The contractor accepts from the crew and then declares readiness to the client. When the client reports a defect in a scope the general contractor already accepted from the subcontractor without remarks, the cost lands on whoever signed.
You recognise the problem when protocols are written in Word, every site manager uses their own template, defects from acceptances have no single list, and releasing retention means digging through a binder to prove the defects were fixed on time.